PRINCE2 Process Model with Labelled Diagram & Definitions

PRINCE2 process model is the most extensively used project management approach globally, with teams in over 150 countries using it. 

But what exactly is PRINCE2 project management, and why is it so widely used? And, maybe more significantly, is it the best method for your projects? These are difficult questions to answer without reading through many guides and hazy terminology, so we have the PRINCE2 project management fundamentals to assist you in learning everything there is to know about the PRINCE2 Process Model. 

What is the Process Model of PRINCE2?

PRINCE2 is a methodology of project management that is based on processes. The PRINCE2 technique divides projects into phases, and each phase is managed independently. Each process is defined by its major inputs and outputs, specific goals to be met, and actions to be completed.  

Key Elements of Process Model

There are key four elements of the PRINCE2 agile process model: 

Principles 

PRINCE2 has seven principles. These concepts serve as the foundation for everything else in PRINCE2. These concepts are universal in the sense that they apply to all initiatives regardless of language, region, or culture. 

Themes 

PRINCE2 has seven themes. Business Case, Organization, Quality, Risk, Plans, Change and Progress, are the terms used to describe them. A theme is one facet of project management that must be addressed continuously during the project's length. 

Processes 

PRINCE2 has seven processes, each requiring a number of tasks to be completed. The procedures define the actions that must be completed at various stages of the project. The procedures also specify which roles on the PRINCE2 project management team are in charge of particular activities. 

Tailor to Suit the Project Environment 

Lastly, every project is unique, as is every company. As a result, the strategy must be utilized in a prudent manner that matches the demands of each project. Simply using the procedure in the same way on every project is a definite way to fail since it ignores the various settings in which each project runs. To improve a project's chances of success, the project management team must adjust the structure to the demands of the project environment. 

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Process Model Diagram – 2025

The PRINCE2 model diagram is a graphical depiction of all the PRINCE2 processes and how they fit together. It depicts all of the procedures involved in conducting a PRINCE2 project from beginning to end. 

PRINCE2 process map shows the following: 

• Displays the project's trigger. 
• Which is the project mandate? 
• When and by whom were the first management products developed? 
• How do the seven PRINCE2 processes interact with one another? 
• In each procedure, which management products are generated and updated? 
• How frequently are management products updated? 
• Who develops management products? 
• How the Project Board manages the project? 
• How the final product is accepted, and the project is completed? 

PRINCE2 Activity Diagram

Activities 

You can observe a couple more modest square forms inside each process square shape. The activities that organize each procedure are these more modest square forms. Every exercise has a name, which is shown in square form. In PRINCE2, an action is a series of steps that must be completed. The PRINCE2 guidebook specifies who is accountable for each stage, what should be developed and when it should occur. 

Triggers 

In PRINCE2, a trigger is an event or a decision that initiates one of the seven processes. Triggers on the chart take the form of a faint dark tablet. Each trigger has a name as well as a bullet attached to it. The bullet heading indicates which cycle is active. 

Within each process, a square shape represents a list of outputs with letters following them. The letters show what occurs to each output in the following order: 

• A - the process's output has been authorized. 
• C – the output is produced as a result of the method 
• R - During the process, the output is evaluated. 
• U - During the procedure, the output is updated. 

An asterisk (*) appears after some of the outputs. This demonstrates that the result is not a PRINCE2 management product. 

Outputs 

Shaded whirl shapes are connected to a section of the triggers. These are meant to show the outputs used as contributions to the subsequent procedure. The shapes include numbers representing the outputs in question, and the shape's shade indicates which measure it is an output from. 

PRINCE2 Sequence Diagram

1. Management stages 

A management stage is another name for a PRINCE2 stage. Management phases are a method of dividing a project into smaller, more manageable parts. A project must have at least two stages. 

2. Initiation stage 

It is the first step. It happens right at the beginning of the project. It is the starting point for the project. Initiation is when the project manager creates a project plan and a thorough business case to legitimize the project's expenditure. 

3. Planning the next stage 

The project manager creates a more thorough strategy for the next management stage. This PRINCE2 process model diagram depicts all of the work for the next PRINCE2 project stage, including timelines and budgets, deliverables, and necessary resources.  

The diagram above depicts a project's division into various PRINCE2 project phases. There is a high-level project plan that covers the whole project, specific stage plans, one for each step. 

4. Decision gate 

The completion of each PRINCE 2 stage serves as a decision gate. The project board determines whether to approve the next stage and commit resources to its implementation or to stop the project and save the organization the time, money, and resources that were initially budgeted for the project. 

As a result, the PRINCE2 project phases are a less dangerous tactic to make financial decisions than deciding at the beginning of the project. At the end of each PRINCE 2 stage, the choice to move or not move' is made. 

Management Levels 

The Process Model shows four Management Levels: 

• Level 1: Corporate or Program Management 

Corporate is the highest level known as Program Management. 

• Level 2: Navigation  

The Project Board functions at the Direction or "Directing" Level. The interface is often with the Management Level and offers many notifications to the higher level.  

• Level 3: Management  

The Project Manager works at the next level. It includes the majority of the tasks and procedures, such as Starting a Project and Managing a Stage. 

• Level 4: Delivery 

The project's goods are developed at the bottom level, "Delivery." Remember. All items generated above the Delivery level are solely for project management. For example, Project Plan and Project Brief. These are also referred to as management goods. All of the products created by the teams at the Delivery level are the things that users demand from the project. These goods are the reason for the project's inception. These are referred to as unique products. 

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Time-driven Controls 

In addition, the graphic depicts two time-driven controls: feature reports and checkpoint reports. These are visible at regular spans on the outline and are also shown in the key at the bottom of the PRINCE2 agile process model. 

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Process Model Color 

Because of how Process Models are often expressed, it is difficult to discern that some processes are conducted several times during a project. You can also browse PRINCE2 process model pdf for precisely understanding the model. This only complicates learning PRINCE2 by making it more difficult to discover the link between the procedures. As a result, the usage of colours facilitates understanding of this relationship: 

• Blue items: All blue items are processed once in a project; for example, starting up the project, initiating a project, creating the Project Initiation Documents, producing a Project Plan, and closing the project. 
• Green items: For each stage, all green objects are executed once. Controlling a Stage and Managing Stage Boundaries complement each other. So, if a project has four phases after launch, the green items are completed four times. There is only one exception, which occurs after the last step after all items have been delivered. Because the Closing a Project process comes after the Controlling a Stage process, Managing a Stage Boundary is not completed after a project's last stage. 
• Orange items: Items in orange can be performed many times on a stage. For example, the Project Manager can write and send a Highlight Report to the Project Board every week and during a phase. At any moment, the Project Board can provide direction and guidance to the Project Manager. 
• Dark Red items: Because the Project Manager can assign project tasks to numerous Team Managers, Dark Red items can be executed many times throughout a phase. Each Work Package can have its own Team Plan, and the Team Manager can publish a Checkpoint summary. 

Conclusion

Now you know the essentials of the PRINCE2 Process Model. So how does it compare to other popular project management methodologies? What are the project management fundamentals of this approach? 

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