List of ITIL Tools and Techniques With Benefits

The Information Technology Infrastructure Library (ITIL) is a collection of detailed practices for IT activities such as IT service management (ITSM) and IT asset management (ITAM) that are aimed at aligning IT services with business requirements. 

ITIL describes processes, procedures, tasks, and checklists that can be used by an organization to strategize, deliver value, and maintain a minimum level of competency. The ITIL ITSM framework is used by businesses of all sizes and across industries to provide efficient and high-quality services. ITIL is more of a concept than a step-by-step list because digital needs shift swiftly and frequently. There are various ways to divide up ITIL best practices. Keeping up with the most recent technologies is essential as ITIL and ITSM are ever evolving.  

ITSM is the process of creating, providing, managing, and enhancing the IT services your firm offers to end-users. It describes the administration of an organization, and it focuses on coordinating IT services and procedures to promote corporate expansion. It doesn't happen by accident that a business team and an IT department become good friends. To build these partnerships, many firms adopt the thorough, consistent advice provided by frameworks like ITIL and ITSM. Since the 1980s, ITIL has existed in some form and is now administered by AXELOS. It is a tried-and-true method for coordinating the assortment, planning, distribution, and management of IT services with the needs of the whole business. The following article will provide information on obtaining an ITIL 4 certification and the different IT service management training courses. 

ITIL – An Overview 

The Information Technology Infrastructure Library (ITIL) is a collection of widely accepted procedures created to assist enterprises in efficiently delivering their services. To provide services, ITIL offers a strategy for combining four dimensions: people, processes, goods, and associates. Businesses of all sizes use the ITIL framework in all sectors to deliver effective services. As a set of uniform guidelines to enhance IT performance, the British government established ITIL in the 1980s. Government and non-government commercial enterprises began to use these uniform norms as they steadily gained favor. ITIL standards have gone through several modifications and updates since their establishment. It is presently in its fourth revision, known as ITIL 4. The most recent version is more geared toward meeting the demands of contemporary business needs and focuses on issues like eliminating silos, fostering greater collaboration throughout the entire organizational structure, and integrating DevOps and agile software development into ITSM. Because it specifies specific deployment procedures and rules, ITIL is not a designated team but instead a framework for ITSM.  

Despite the fact that ITIL 4 emphasizes the necessity of incorporating DevOps and agile software development into ITSM, it's critical to comprehend how ITSM and ITIL are different. Simply put, ITIL is science, while ITSM is the art of implementing that science. ITSM is how firms use ITIL principles to manage and provide services to their end-users and customers. ITIL comprises broad guidelines every business or organization that uses IT can apply as a backbone. 

The current edition of ITIL, the ITIL 4, is based on earlier iterations and has changed most of the older principles. This updated version is more prominent in the agile and DevOps methodology. The idea of a service value system (SVS), which explains how various activities and components can be made to perform in a coordinated fashion in any IT-enabled organization, was also added in this new version. Four components that might assist firms in successfully delivering value to customers and other stakeholders are discussed in ITIL 4.  

ITIL Tools

IT service management, commonly known as ITSM tools, aids in controlling how IT services are provided within an organization based on budgets, personnel, workflows, and results in both on-premises and cloud platforms. The customer experience and operational effectiveness within the company depend on ITSM practices. As redundant jobs are automated and workflow is improved, ITSM can also affect the employee experience.  

Networks, servers, user endpoints, and software require monitoring and management in this industry. The majority of ITSM programs can manage complex ticketing and service desk operations. Let us look at some of the best ITIL tools of 2022: 

1. SolarWinds Service Desk

According to ITIL guidelines, SolarWinds Service Desk was created. This cloud-based service desk solution offers a central intersection for your Help Desk, which also has asset management tools. 

The utility's help desk features include an automated ticketing system that lets operator availability and input technician to generate a task allocation sequence that distributes work for you. The system has a task tracker to guarantee that calls are answered and resolved as soon as possible. A knowledge base tool and a self-service portal are additional technical support tools that enable users to resolve issues on their own without the assistance of Help Desk staff. It also has a configuration management database, making it a popular ITIL CMDB tool in the industry. In a recent market comparison ranking, Service Desk recently claimed the top spot. The tool's Risk Detection module is a fantastic addition. This ongoing evaluation keeps track of the settings and applications installed on each device in your system. It distinguishes between legal and unauthorised software and verifies the most recent versions of all software that is allowed. The key features of this CMDB ITIL tool are that it is cloud-based, with in-built asset management and task automation. 

2. Atera HelpDesk Software

Atera HelpDesk Software is a component of the Atera suite of services, which enables maintained service providers to keep an eye on, maintain, and evaluate their clients' IT infrastructure. Atera's remote management and monitoring (RMM) features offer continuous system monitoring and performance alerts. The professional services automation (PSA) module of Atera receives alerts and feeds them through to its ticketing system. While tracking problem resolution and keeping track of occurrence frequency, the ticketing system also manages team capacity use. This log of issues fixed offers clients a useful source of knowledge to assist them in identifying which components of their system require replacement or modernisation.  

As a cloud service, Atera offers both PSA and RMM software in addition to CPUs and storage capacity. There are no setup fees or minimum service periods; instead, fees are assessed on a subscription basis per technician each month. 

3. SuperOps Service Desk

 A SaaS platform called SuperOps Service desk was developed with IT assistance teams working for MSPs in mind. This tool can be used to operate maintenance and development systems in addition to helping help desk personnel because of its primary design. 

This service's ticketing system is its fundamental component. Requests can be automatically forwarded to the Service Desk team as tickets. Additionally, the system offers each technician a task management dashboard. The team manager is also provided with a dedicated dashboard to track progress and take action to reassign tickets as needed.  

All of the four plans that SuperOps offers include the Help Desk bundle. The first of these programmes, dubbed Solo, is geared toward independent technicians; the first year of use is free with this plan. Starter, the first of the three corporate programs, only offers PSA features. Growth and Premium, the two top plans, offer PSA and RMM services and the Service Desk component. These editions are all SaaS applications that require a subscription.  

4. NinjaOne Ticketing Software

Ninja ONE, formerly known as NinjaRMM, is a cloud-based platform that provides all the tools a managed service provider's support staff needs to maintain the systems at client sites. The IT operations divisions of multi-site corporations can also use it. This system is accessible from anywhere using any common Web browser because it is delivered from the cloud. The specialists can even work from home as there is no need to have a gear set on your property. The key features of this tool include its team management service and system monitoring and management.  

Team managers can access the traditional technician task planner using NinjaOne's ticketing system. Users can use this to broaden project processes and channel system maintenance chores to specific employees, in addition to using it to report issues. 

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ITIL Implementation Techniques

The new ITIL-compliant procedures must be integrated into a framework that spans the entire IT organization and considers the full range of IT processes. This establishes the background needed for a more thorough definition of the IT systems and processes.          

1. Training Programmes

IT service teams should enroll in ITIL training classes to better grasp the new procedures, their roles, and how they can contribute. Employees must have access to the core guidelines of the ITIL Service Lifecycle (Service Design, Service Strategy, Service Operation, Service Transition, and Continuous Improvement) to gain a thorough understanding of it so that they can actively participate in ITIL implementation. 

2. Workshops and Simulation Programs

Internal workshop sessions will enable team members to develop, carry out, implement, and ensure progress in a controlled setting. These training sessions and exercises are beneficial because they help employees understand both the "how" and the "why" of operations. These activities will also give employees a complete understanding of their responsibilities, the benefits of the ITIL procedures, and why they are created with a specific workflow. 

3. Making Use-Cases For Future Purposes

A used case often entails several systems and user interactions in a certain environment to achieve a specific objective. Teams can adjust procedures more successfully by utilizing ITIL-based scenarios. The use-case must be comprehensive and cover all pertinent business scenarios, no matter how big or small, and the adjustments that have been made. 

4. Subject-Matter Experts Examine Tools

A crucial task is engaging Subject Matter Experts (SMEs) to confirm, validate, and add to the training processes. Experts always offer a fresh viewpoint, and their advice will improve the tools. SMEs may also assist in determining whether the use cases are enough and cover all potential business scenarios. It's also a good idea to let the expert evaluate the toolkit and offer feedback on its usability, organization, and user-friendliness.  

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Benefits of ITIL Implementation Techniques

Beyond the IT department, ITIL's advantages include the following: 

• Improved coordination between IT and the entire organization 
• Clearly defined expectations for the IT service desk and its clients 
• lower expenses 
• Improved use of resources 
• Increased asset visibility 
• Improved risk, system, and service disruption management 
• Enhanced testing and service level 

Conclusion

In the IT sector, having a solid understanding of ITIL is crucial. ITIL certification shows businesses and IT executives that you are a proficient ITIL practitioner, which may open up chances with higher income, better skill sets, and greater knowledgeability and credibility. Additionally, accreditation is a relatively low-risk endeavor with a high potential return on investment for people working in the IT sector.  

Register to Knowledgehut ITIL 4 Certification to know more about the ITIL tools and techniques.