10 Best Kanban Tools of 2025 & How to Choose the Best?

Looking for a Kanban tool free that suits your team's needs? This Article's step-by-step guide will help you choose the right Kanban tool for the organization. Kanban is an effective project management process that enables teams to visualize work, prioritize tasks, and improve workflow.

With numerous free Kanban board tools available, it can be challenging to choose the right one. We'll provide tips on how to evaluate different tools and make the right decision. Our guide covers everything from free Kanban board online tools to the best Kanban software tools available. We'll also explore agile Kanban tools, Kanban lean tools, personal Kanban tools, and Kanban board tools for teams. 

If you're looking for Kanban training online, consider Kanban training online, which can help you and your team learn how to use Kanban effectively and efficiently. So let's start and find the perfect Kanban tool for your organization! 

What is a Kanban Tool?

A Kanban online tool is a visual project management tool that is based on the Kanban method of workflow management. It is designed to help teams manage and track their work using a Kanban board that consists of columns representing different stages of the workflow and cards representing tasks or work items. The Kanban board provides a clear, intuitive visual representation of the team's progress, as cards are moved across the board from one column to the next as work is completed. Kanban tools are commonly used in Agile software development and other project management contexts to improve team productivity, reduce lead time, and increase overall project performance. They can be integrated with other project management and collaboration tools to provide a comprehensive solution for team productivity. With a Kanban tool, teams can easily identify bottlenecks in their workflow, prioritize tasks, and monitor progress, enabling them to work more efficiently and effectively. 

What is the Goal in Kanban?

The goal of Kanban is to optimize workflow, reduce lead time, and deliver value to the customer. Kanban is a method of workflow management that emphasizes visualizing work, limiting work in progress, and optimizing the flow of work through the system. The team's aim is to identify bottlenecks and streamline the flow of work so that tasks are completed efficiently and with high quality. Kanban encourages teams to continuously evaluate their workflow and make adjustments as necessary to achieve a state of flow, where work moves smoothly through the system without delays or interruptions. By achieving this goal, teams can work more effectively, reduce waste, and deliver value to the customer quickly and consistently. The overall objective of Kanban is to create a culture of continuous improvement, where the team is empowered to identify and solve problems, collaborate effectively, and deliver value to the customer at a sustainable pace. 

10 Best Kanban Tools of 2025

Many best free Kanban tools are available in the market, each with unique features and capabilities. All these tools offer different levels of customization, integration with other software, collaboration features, and pricing options. Some Kanban tools may be more suitable than others depending on the organization's specific requirements. Enrolling in Agile certification online courses can be advantageous in improving one's knowledge and understanding of Kanban, as well as the principles and practices associated with Agile management. Below are the Pros, Cons, and Kanban tool pricing information outlined.

1.Kanbanize

Kanbanize has customizable boards, advanced analytics and reporting, automation and business rules, integrations with other software platforms, and time-tracking and reporting features. Its high level of customization makes it suitable for various team workflows. 

Pros: 

• Highly customizable Kanban boards and card templates 
• Advanced analytics and reporting capabilities 
• Integrations with other software platforms 
• Automation and business rules feature 
• Time tracking and reporting 

Cons: 

• Higher price point compared to other Kanban tools 
• It can be complex and difficult to learn 

Price: 

This tool as a flat pricing as below: 

• Standard: $149/month (billed annually) 
• Enterprise: Custom Pricing 

2. Jira Software

Project management tools like Jira Software have Kanban board features, agile reporting and dashboards, issue tracking and management, and collaboration features. It is created for software development teams but can also be used for other projects. 

Pros: 

• Customizable Kanban boards with drag-and-drop functionality 
• Advanced reporting and dashboard features for agile methodologies 
• Issue tracking and management with customizable workflows 
• Integration with other software tools and plugins 
• Collaboration features such as commenting and mention notifications 

Cons: 

• Steep learning curve and complex setup 
• Pricing can be expensive for larger teams 
• Limited customization options compared to other Kanban tools 

Price: 

• Free: Basic Features 
• Standard: $7.75/user/month 
• Premium: $15.25/user/month 
• Enterprise: Custom Pricing 

3. ClickUp

ClickUp is a project management tool with Kanban board features, time tracking and scheduling, collaboration features, and goal tracking. It offers a variety of integrations with other software tools, as well as customizable project templates. 

Pros: 

• Customizable Kanban boards with drag-and-drop functionality 
• Time tracking and scheduling features for team and individual tasks 
• Collaboration features such as comments, mentions, and real-time editing 
• Goal tracking and progress monitoring features 
• Integrations with other software tools 

Cons: 

• It can be overwhelming with too many features for some users 
• Some customization features require a higher pricing tier 
• The mobile app can be slow and limited in functionality 

Price: 

• Free: Basic Features 
• Unlimited: $5/user/month 
• Business: $12/user/month 
• Business Plus: $19/user/month 
• Enterprise: Custom Features 

4. Asana

A popular project management tool like Asana offers Kanban board features, team collaboration features, task management, and goal tracking. It also provides integrations with other software tools, customizable project templates, and reporting and analytics features. 

Pros: 

• Customizable Kanban boards with drag-and-drop functionality 
• Task management and collaboration features such as comments, mentions, and file attachments 
• Goal tracking and progress monitoring features 
• Integrations with other software tools 
• Reporting and analytics features for project performance tracking 

Cons: 

• Limited customization features for boards and templates 
• It can be overwhelming with too many features for some users 
• The mobile app can be slow and limited in functionality 

Price: 

• Basic: Basic Features for Free 
• Premium: $10.99/user/month 
• Business: $24.99/user/month 

5.Trello

A Kanban-style project management tool like Trello uses cards and boards to visually organize tasks and projects. It allows users to collaborate and assign tasks to team members, set deadlines, and upload attachments. Trello is known for its simplicity and ease of use. 

Pros: 

• Simple and intuitive interface with drag-and-drop functionality 
• Easy collaboration and task assignment features 
• Integration with other software tools 
• It is available as a Mobile app for iOS and Android devices 
• Free plan open with basic features 

Cons: 

• Limited customization options for boards and cards 
• Limited reporting and analytics features 
• No time-tracking features 

Price: 

• Free: Basic Features 
• Standard: $5/user/month 
• Premium: $10/user/month 
• Enterprise: Custom Features 

6. ProProfs Project 

A cloud-based project management tool like ProProfs Project is designed for teams of all sizes. It offers task management, collaboration tools, and project-tracking features. Users can delegate tasks to team members, set deadlines, and track progress using Gantt charts. 

Pros: 

• Easy to use with an intuitive interface 
• Collaboration tools such as comments and mentions 
• Gantt chart view for tracking progress and deadlines 
• Time-tracking and invoicing features 
• Integration with other software tools 

Cons: 

• Limited customization options for reports and dashboards.
• Limited automation features.
• No mobile app is available.

Price: 

• Free: Basic Features for 15 days 
• Monthly Price for the licenced tool is $49.97/month.

7. Hygger

Hygger is a project management software that combines agile methodologies with kanban boards to help teams manage their workflows efficiently. It offers project planning, task management, team collaboration, and progress-tracking features. Hygger also provides advanced reporting and analytics features to help users identify bottlenecks and improve project performance.

Pros:

• User-friendly interface with customizable kanban boards.
• Advanced project planning features, including roadmaps and timelines.
• Collaboration tools such as comments, mentions, and team voting.
• Robust reporting and analytics features.
• Integrations with other software tools such as Jira and Trello.

Cons:

• Limited automation features
• Limited customization options for reports and dashboards
• No mobile app is available.

Price: 

• Free: Basic Features
• Standard: $7.00/user/ month
• Enterprise: $14.00/user/month

8. Bitrix24

Bitrix24 is a popular project management and team collaboration tool with Kanban boards.

Some of its key features include:

• Customizable Kanban boards with multiple stages and lanes.
• Ability to assign tasks, set deadlines, and track progress.
• Collaboration features such as team chat, video calls, and document sharing.
• Time tracking and reporting capabilities.
• Mobile app for remote access and task management.

Pros:

1. Offers a wide range of features beyond just Kanban boards, making it a comprehensive project management tool.
2. Free plan available for small teams with limited features
3. Integration with other popular tools such as Google Drive, Dropbox, and Microsoft Office

Cons:

1. An interface can be overwhelming and challenging to navigate for some users.
2. Limited functionality in the free plan, with specific features only available in the paid plans.
3. Pricing can be expensive for larger teams or organizations.

Price: 

1. Free: Basic Features
2. Basic: $52.73/5 users/month
3. Standard: $105.70/50 users/month
4. Professional: $211.52/100 users/month

9. Forecast

A forecasting tool is a software program or application designed to help individuals or businesses predict future trends, outcomes, or events based on historical data and analysis.

Some common features of a forecasting tool include:

1. Data importing: allows users to import large amounts of historical data from various sources for analysis.
2. Trend analysis: enables users to identify trends and patterns in the data used to predict future outcomes.
3. Scenario modeling: allows users to create different scenarios based on assumptions to explore different outcomes.
4. Reporting: generates reports based on data analysis and forecasts.

Pros:

1. Helps users make informed decisions based on data and analysis.
2. Improves accuracy of future predictions and planning.
3. Can save time and resources by automating the forecasting process.
4. Enables users to explore different scenarios and outcomes.

Cons:

1. May require significant historical data to make accurate predictions.
2. Can be complex to use and require specialized knowledge or training.
3. Forecasts may not always be accurate due to unforeseen events or factors.

Price:

1. Lite: $30.63/20 users/month
2. Pro: Custom Pricing
3. Plus: Custom Pricing.

10. Teamhood

Teamhood is a project management tool that helps teams to plan, organize, and manage their tasks and projects.

Some common features of Teamhood include:

1. Kanban boards: allows users to visualize tasks and workflows in a Kanban board format, easily tracking progress and prioritizing tasks.
2. Time tracking: enables users to track the time spent on tasks and projects for better time management.
3. Collaboration: facilitates communication and collaboration between team members, enabling them to share ideas and feedback.
4. Analytics: provides users with insights into team performance and project progress through analytics and reporting tools.

Pros:  

1. Easy to use and intuitive interface.
2. Facilitates communication and collaboration between team members.
3. Enables better time management and productivity.
4. Provides insights into team performance and project progress.

Cons:  

1. Lacks advanced project management features such as Gantt charts and resource allocation.
2. Integrations with other tools are limited.
3. Limited customization options.

Price:  

1. Free: Basic Features
2. Professional: $9.5/user/month
3. Premium: $15/user/month
4. Enterprise: Custom Pricing

The Misconceptions and Myths About Kanban

Kanban is a project management method widely adopted by many organizations. However, some misconceptions and myths about Kanban may prevent some teams from using it effectively.

Here are some of the most common misconceptions and myths about Kanban:

1. Kanban is only for manufacturing: While Kanban originated in manufacturing, it can be applied to any industry or organization that manages workflows and processes.
2. Kanban is only for Agile teams: Kanban can be used by teams of any methodology, including Agile, Waterfall, or Hybrid. 
3. Kanban requires strict adherence to the process: Kanban is a flexible method that can be adapted to suit the needs of the team and the project. There is no rigorous process to follow, and the team can modify the Kanban board as needed.
4. Kanban is only for teams with low variability: Kanban is designed to handle variability and uncertainty in the workflow. It can help teams to identify and manage bottlenecks and work-in-progress limits.
5. Kanban is just a visual board: While the Kanban board is a vital feature of the method, it is not the only component. Kanban also involves a pull system, work-in-progress limits, and continuous improvement.
6. Kanban is only for software development: While Kanban is commonly used in software development, it can be applied to any type of project, including marketing, finance, and human resources.
7. Kanban is a silver bullet: While it can help teams improve their processes and productivity, it is not a guarantee of success. It requires discipline and continuous improvement to reap the benefits.

Kanban is a flexible method that can be adapted to suit the needs of any team or project. It is essential to understand the true nature of Kanban and avoid falling prey to misconceptions or myths that can hinder its effectiveness.

Using the Right Tools

Kanban tools provide a visual way to manage projects and improve workflow. There are many different Kanban tools available, each with their own set of features and pricing plans. A Kanban tool can be powerful for improving team collaboration, increasing efficiency, and delivering high-quality work on time. Anyone interested in learning more about the Kanban methodology and how to use Kanban tools effectively, consider clicking on the link and browsing KnowledgeHut’s Kanban Training Online live site. These courses can teach you the fundamentals of Kanban, how to use Kanban tools, and how to apply Kanban in your own work environment.

When choosing a Kanban tool, it's important to consider factors such as customization options, integrations, and pricing. Additionally, it's important to be aware of the misconceptions and myths about Kanban to ensure that teams are using the tool effectively. By choosing the right Kanban tool and avoiding common pitfalls, teams can improve efficiency and achieve their project goals.