Top Agile Templates in 2025

If “there is a way to do it better — find it!”; coined by Thomas A. Edison, practiced by project managers, through Agile methodology.

Agile is a comprehensive approach that is used in project management revolving around conducting incremental and iterative strategies to complete projects. The Agile methodology ensures effective project execution and delivery. In short, the concept of Agile project management thrives on working through improvement, one sprint at a time, promising optimal execution.

That being said, it is important to minimize the time needed to synthesize Agile into executing strategies. For this, Agile templates can be used for efficient planning and task allocation.

Here is a guide that helps you understand various Agile project management templates, and how to implement them for an efficient project management strategy.

What are Agile Templates?

Agile templates are repeatable frameworks that can mitigate the time needed to distribute findings and instead move on straight to executing strategies.

Agile documentation templates help to speed up project planning and execution by providing a basic but customizable roadmap. Whether it's an Agile roadmap or a Kanban framework, they help in optimizing the execution for all types of projects.

Agile project management templates are all about:

1. Expedited Planning

When you have a well-devised framework or prototype for each Agile process, that you use for project management, it reduces time consumption, ensures proper resource utilization, and saves the team from engaging in repetitive tasks.

2. Efficient Execution

When implementing Agile frameworks, project managers must identify and allocate tasks for successfully completing the different stages of project execution. Thus, Agile templates can be introduced to streamline the management, coordination, and collaboration of each task.

3. Simplifying the Processes

Agile Templates are best used for mitigating the workload and increasing efficiency. These templates serve as a tool and offer structure, adaptability, and consistency to the intricacies of project management. Thus, they provide a roadmap to the successful implementation of the Agile framework in your project management.

Importance of Agile Templates in an Organization

Agile frameworks like the SAFe Agile templates and Agile project charter template are important for project management, especially for large organizations. For instance, Scaled Agile Framework (SAFe) acts as a knowledge base used by development or Scrum teams to implement Agile principles into large organizations.

While Agile project templates play a quintessential role in ensuring that project management strategies are executed smoothly, it is recommended that you get Certified Agile training to get familiar with the concepts and knowledge to work on Agile templates efficiently.

Here’s how Agile templates can add significant value to your project execution strategy:

1. A Comprehensive Approach

Agile templates are not only helpful for project managers but can be used across your internal and external teams. It is one of the key digital project management tools that are useful in every department, every segment, and every job role that concern a specific project. Agile templates are helpful for project managers for planning and executing a project, aligning their external and internal teams, and assigning tasks to various departments across the organization.

2. Ensures 100% Collaboration and Ownership

Agile teams use facilitators to improve their collective intelligence consistently. An Agile Team Facilitator (ATF) does much more than organize meetings. Besides promoting collaboration, engagement, communication, integration, and participation, these facilitators covey enthusiasm, while incorporating bias management and self-management. Thus, templates help connect the right people from various groups to process tasks cooperatively. This boosts cross-team collaboration and productivity. Agile documentation templates also help break complex projects down into sprints so that teams across the project management arena better understand their tasks, schedules, information, and project timelines.

3. Visualization of Your Project

By implementing Agile templates, it is easy for all team members contributing to the project to review the expected outcome of a project and take the next steps accordingly, based on such templates. Professionals working on tasks can view minute details regarding the project using the Kanban Agile template. In contrast, project owners can gauge the deliverable dependencies of the project using the Gantt Chart template. You can also use Agile retrospective templates that help structure positive and negative feedback and plan improvements after a completed project or a working sprint.

4. Automation of Data Reporting

Agile templates help automate data reporting, saving time, cost, effort, and inconvenience while completing tasks. You can create automated charts and graphs and identify the quantity of work that the project management team needs to complete before a sprint is over. You can use Agile reporting templates that are available and can be used in various forms like project status reports, sprint reports, aligning project names with task names, project status with story details, etc.

Important Elements of an Agile Template

Agile project templates can either be used for Kanban or Gantt frameworks. Such templates help you perform tasks in specific stages and identify project progress more linearly. Before you implement your Agile template, you must:

• Consider your current Agile planning process,
• Identify the specific stages your tasks go through,
• Collate the information that the product owners need to know at a glance,
• Share specific details your team needs to complete a task,
• Categorize the information that should be reflected by Kanban cards, such as initial and ending dates, the person who has the core responsibility of culminating the tasks, etc.

Key Elements of an Agile Template

An Agile template is a crucial tool for teams embracing Agile methodologies to manage their projects efficiently. It encompasses key elements like board views, reporting, milestones, and dependencies, providing a structured approach to project management. In this digital age, these templates are indispensable for streamlining workflows and fostering collaboration among team members. Let’s talk in details:

1. Board View: This is a Kanban board-style view that reflects the “To Do,” “Doing,” and “Done” tasks in columns depending on your project needs. You can also include the timelines, due dates, and custom fields and make it easier to track work progress.

2. Reporting: Use Agile reporting templates to generate reports to reduce the repetition of work and pull real-time data from any project to get an accurate picture of the current status of each task. Using these reports you can track the issues and make changes and new implementations.

3. Milestones: This is a key element that depicts how you are progressing towards your goal and projects relevant checkpoints. You can identify the completion of small tasks that are necessary to reach the big project goal.

4. Dependencies: These help you prioritize tasks, including marking tasks that await the completion of other tasks. After completing the first stage, the assignee will be notified so that he can move towards completion of the dependent task. The template will notify you if the task has been rescheduled so you can adjust your dependent task accordingly.

An Agile template serves as the cornerstone of effective project management, promoting transparency, adaptability, and productivity within teams. With features like board views, reporting, milestones, and dependencies, it empowers organizations to navigate complex projects with ease and agility, ultimately leading to successful outcomes and continuous improvement in project delivery.

Top Agile Templates

Here are some of the most important Agile project management templates that streamline processes optimally and help you understand key features to transition into the Agile approach as quickly as possible.

1. Agile Project Plan Template or Agile Product Roadmap Template

A sprint is a dedicated period of time in which a set amount of work will be completed on a project. Agile product roadmap templates help you break down the project into manageable tasks and allocate them across various sprints. You can also use this template in the Gantt chart view to add tasks, assign responsibilities, and get an accurate idea of due dates and other deadlines.

You can also use the Agile project charter template that serves as a roadmap through the Agile process and outlines a project's scope, objectives, and deliverables, ensuring that everyone is working toward a common purpose. You can either use it in the Excel sheet format or within a Smartsheet format. Smartsheet is better than Excel or other Sheets as it helps complete work management, has workflow automation, and several other team collaboration features.

2. Agile Sprint Planning Template

Agile backlog templates help you manage and complete tasks across various sprints, set realistic expectations for your team, and track progress consistently. You can administrate resources throughout each sprint and review the difference in deadlines during Sprint Retrospective to ensure the project evolves and grows as projected. This template helps you to include tasks for planning sprints, managing resources, track progress, and it easily fits well with the requirements of any project.